About the Company

Our purpose is to build prosperity by investing in resilient real assets. Our vision is to be a trusted investment manager, respected for our expertise in restorative real estate investment enabling people, communities and eco-systems to thrive.

We are a dedicated real estate and real-estate debt specialist managing €25.5bn on behalf of institutional investors globally. Our global platform of 16 locations enables us to combine a truly global perspective with local expertise to offer investors a range of compelling strategies.

The firm has over 30 years of experience delivering real estate strategies for investors, with over 400 staff dedicated to positive client outcomes. Our strategies span the office, logistics & industrial, retail, living and debt sectors, and have been designed with the flexibility to meet the needs of a wide range of investors.

Responsible investment is integrated into our investment-management process to ensure that responsible investment risks and opportunities are not siloed, but recognised and acted upon throughout our business, as well as communicated to investors.

Savills Investment Management: Resilience. Responsibility. Results.

Investment20/20 Programme Information

You will join as a trainee as part of the Investment20/20 programme. The Investment20/20 programme has over 60 investment management member firms and has supported over 2,500 young people to start their career in the industry.

As an Administrative Assistant Trainee you will be introduced to investment management and you will gain industry knowledge, experience and develop relationships to progress your career and develop skills to secure a permanent role. As part of the Investment20/20 programme, you will have opportunities to meet and network with over 300 trainees across the industry and participate in socials and insight events.

Our trainee programme is a 12-month fixed term contract with a competitive salary £27,000 and will receive 25 days annual leave. This role is based in London in the Savills Investment Management office in Margaret Street near Oxford Circus and will be 5 days per week in the office.

The Team

The Savills Investment Management London Business Support team consists of 6 employees, supporting c.121 of which 11 are Senior Management based in London. You will have the opportunity to work closely with team members. This will be a great opportunity to gain first-hand knowledge and experience of the administration function.

At Savills Investment Management career progression is important to us, so we will continue to invest in your development to enable you to have the skills and knowledge to progress within the business. Following successful completion of your traineeship, if there is an opportunity to provide you with a permanent role in the business we will seek to ensure to continue the development of your career in corporate finance.

Job Purpose

As an Administration Assistant Trainee you will be trained to provide assistance to the London Business Support Team and the wider office. You will gain a broad experience of the core functions of administration.

Role Responsibilities

Responsibilities and tasks include, but are not limited to: 

• Manage and distribute all incoming post (twice daily) and scanning documents where necessary
• Book couriers (domestic and international)
• Prepare payment authorisation forms (PAF), including the collation of invoices and approvals
• Prepare monthly company Amex reconciliation and out of pocket expenses claims using online tool (Concur)
• Handling and screening of telephone calls, taking detailed & accurate messages and passing on to the correct members of staff
• Book desk space using online tool (Skedda)
• Document and presentation preparation, formatting and binding
• Amend, format and combine documents using the relevant software (Nitro)
• Upload documents for signature using online tool (DocuSign)
• Assist with travel bookings providing flight and hotel options using Reed & Mackay (domestic and international)
• Assist with meeting organisation including event planning and external meeting co-ordination/set up
• Book meeting rooms using online tool (Outlook and Condeco)

Job Requirements

If you are a school/college leaver or graduate, who has a keen interest in beginning your corporate administration career within financial services and has the following attributes, we are interested in hearing from you:

• Self-starter with a proactive and ‘can do’ attitude, willingness to learn and develop their skills and knowledge
• Good written and spoken English
• A team player who works for the benefit of the team as a whole
• A good communicator, both oral and written, with the ability build rapport across the business
• Approachable and friendly
• Good attention to detail and organisational skills
• Ability to manage priorities
• Good working knowledge of Microsoft Office packages: Outlook, Word, PowerPoint

Application Process

The interview process will consist of 2 interviews (1 in person, 1 virtual) with various members of the Business Support and HR teams. The first stage interview will include a short exercise to assess your organisational skills. You will be emailed the exercise the night before your interview.

Unsuccessful candidates will be notified by email.

If you are unsuccessful in your application, please go to: https://www.investment2020.org.uk/registration-form/ in order to hear about other trainee opportunities that may be of interest to you.

The Use of AI

Whilst AI is an increasingly useful tool, please do not submit wholly AI generated answers. This will be checked.

Key Dates

• Online applications close Friday 20 September 2024
• Start date November 2024, or sooner if available

Please note we recruit on a rolling basis and the role may close before the stated date so you are advised to apply early.

We are a committed equal opportunities employer and welcome applications from all individuals, regardless of age, disability, gender, sexual orientation, race and religion. We are focused on fostering a culture and environment that allows for inclusion and diversity throughout our business. Savills IM offers several employee led forums which provide support and guidance around Diversity & Inclusion, as well as ensuring our principles are built in to all of our processes, practices and expectations.