About the Company

Our purpose is to build prosperity by investing in resilient real assets. Our vision is to be a trusted investment manager, respected for our expertise in restorative real estate investment enabling people, communities and eco-systems to thrive.

We are a dedicated real estate and real-estate debt specialist managing €25.5bn on behalf of institutional investors globally. Our global platform of 15 locations enables us to combine a truly global perspective with local expertise to offer investors a range of compelling strategies.

The firm has over 30 years of experience delivering real estate strategies for investors, with over 400 staff dedicated to positive client outcomes. Our strategies span the office, logistics & industrial, retail, living and debt sectors, and have been designed with the flexibility to meet the needs of a wide range of investors.

Responsible investment is integrated into our investment-management process to ensure that responsible investment risks and opportunities are not siloed, but recognised and acted upon throughout our business, as well as communicated to investors.

Savills Investment Management: Resilience. Responsibility. Results.

Job Purpose

As the Team Assistant, you will be providing dedicated administrative support to the KVG entity in Germany, primarily based in our Frankfurt office. You will collaborate closely with the local leadership team (e.g., up to 3 Managing Directors and/or several Senior Managers) to ensure smooth day-to-day operations. In addition, you will be part of our broader assistant pool- including 2 other colleagues in Frankfurt at present - where responsibilities are shared or divided to maintain comprehensive coverage for the entire organisation. This role requires a high level of discretion, proactive organisation, and the flexibility to co-ordinate with multiple stakeholders both within Germany and internationally.

Role Responsibilities

Responsibilities and tasks include, but are not limited to:

• Assist KVG leadership
• Administration support for the teams regarding accounting, travel management and internal meetings
• Work collaboratively with the legal department to prepare shareholder and Supervisory Board resolutions and other documentation
• Act as an interface to other departments and branches in and outside Germany
• Participate actively in the assistant pool to ensure adequate team assistance coverage
• Organisation and co-ordination of investor meetings within and outside Germany with the Investor Relations Team
• Co-ordination on all day-to-day matters with Office Managers
• Maintain commercial registers, property files, and relevant documentation for the KVG
• Assist with audit processes, including preparation and provision of required audit documents
• Projects and ad-hoc tasks

Job Requirements

• Very good communication skills, advanced written and spoken German and English language skills
• Proven experience in administrative or team assistant roles
• Strong organisational and multi-tasking skills
• High level of discretion and ability to handle sensitive information
• Proactive attitude
• Proficient in Microsoft Office suite

Global Standards

• To comply with all regulatory requirements and laws as applicable to your role
• To comply with the Firm’s policies and procedures pertaining to your role and the jurisdiction in which you operate
• To abide by the Code of Conduct (available on the company intranet)
• To abide by any local regulatory requirements
• Responsible Investment – considering environmental, social and governmental factors, as well as impact outcomes which are relevant to your role.
• D&I – consider diversity and inclusion elements across all provisions of your role.

We are a committed equal opportunities employer and welcome applications from all individuals, regardless of age, disability, gender, sexual orientation, race and religion. We are focused on fostering a culture and environment that allows for inclusion and diversity throughout our business. Savills IM offers several employee led forums which provide support and guidance around Diversity & Inclusion, as well as ensuring our principles are built in to all of our processes, practices and expectations.